Finding, scheduling, and managing dental anesthesiologists has long been a complex and time consuming challenge for dental offices, DSOs, and solo anesthesiologists across the United States. From fragmented calendars and last minute cancellations to insecure communication and manual coordination, the process has often lacked transparency and efficiency.
Sedation Sync is designed to change that.
Sedation Sync is a secure, HIPAA compliant scheduling and communication platform built specifically for the dental anesthesiology ecosystem. It connects dental offices, DSOs, solo anesthesiologists, group anesthesiology practices, and patients within a single, streamlined marketplace, making hourly anesthesiologist booking easier, faster, and more reliable.
Dental practices across California and neighboring states face recurring operational issues when managing sedation services, including:
Difficulty finding available anesthesiologists on short notice
Managing multiple calendars across offices and providers
Manual approval workflows that delay confirmations
Poor communication between offices and anesthesiologists
Security and HIPAA risks when sharing patient data via email or spreadsheets
Limited visibility into provider availability and patient readiness
Complex coordination for DSOs managing multiple locations
These challenges increase administrative workload, raise compliance risks, and can directly impact patient care and practice revenue.
Sedation Sync is a cloud based, HIPAA compliant web application designed to centralize and automate dental anesthesiology scheduling while maintaining full control for providers and offices.
The platform supports multiple user roles, including:
Solo dental offices
Solo anesthesiologists
Group anesthesiology practices
DSOs managing multiple offices
Patient profiles with secure data handling
Each role has dedicated permissions, workflows, and security controls to ensure clarity, accountability, and compliance at every step.
Sedation Sync introduces a tier based scheduling system that allows anesthesiologists and DSOs to prioritize offices while maintaining manual approval for final booking decisions. This ensures flexibility for real world factors such as location, production levels, long term relationships, and provider preferences.
Key scheduling features include:
Centralized calendar management
Office tier assignment and priority scheduling
Waitlist handling for additional day requests
Manual approval gates for all bookings
Real time notifications for updates and cancellations
This approach eliminates confusion while preserving full operational control.
One of the core advantages of Sedation Sync is its built in secure communication system. Offices and anesthesiologists can chat directly within the platform, share scheduling updates, and coordinate patient details without relying on insecure emails or text messages.
All communication is encrypted and protected under HIPAA guidelines, reducing the risk of data exposure and compliance violations.
Security is not an add on feature in Sedation Sync. It is foundational.
The platform is hosted in a fully HIPAA compliant cloud environment and protected by enterprise grade cybersecurity measures, including:
Encrypted databases and secure session handling
Role based access control and audit logs
Multi factor authentication and OTP verification
Web application firewalls and DDoS protection
Continuous vulnerability scanning and penetration testing
Secure APIs for third party integrations
Every layer of the system, from frontend interfaces to backend APIs and cloud infrastructure, is designed to safeguard protected health information.
Sedation Sync integrates with leading dental scheduling platforms such as XChart to synchronize bookings and reduce duplicate data entry. Calendar integrations, including Google Calendar and iCal workflows, help offices and anesthesiologists maintain consistency across systems while avoiding conflicts.
Bulk uploads, provider mapping, and conflict detection ensure a smooth onboarding experience for both solo practices and DSOs.
Sedation Sync is built with a modular architecture, allowing it to evolve alongside the dental industry. Future enhancements include AI assisted scheduling, predictive waitlist allocation, analytics dashboards for DSOs, and automation tools to reduce manual administrative work.
The platform is also being prepared for mobile app integration, enabling real time notifications and on the go scheduling for providers and office staff.
Sedation Sync is more than a scheduling tool. It is a secure, intelligent ecosystem designed to modernize how dental offices and anesthesiologists collaborate.
By combining transparency, automation, and HIPAA compliant security, Sedation Sync empowers practices to focus less on logistics and more on patient care.
As the platform launches across California and expands into neighboring states, Sedation Sync aims to set a new standard for efficiency, trust, and innovation in dental anesthesiology management.
Connecting board-certified anesthesiologists with dental practices and DSOs for improved patient care.